How to set up your office completely in the cloud.
Have you been balancing running your business while working from home, with going in to the office occasionally?
Let’s face it – working from home, at least for some of the time – will be with us for a long time to come. When you think about it, do we really even need an office at all these days? More and more companies are ditching the office, and working purely remotely! Employees can often work from home, in many cases with little more than a computer, internet connection and a phone.
So, what do you need to think about to make sure you can work fully online, or in ‘The Cloud?’
Internet and VOIP phone set-up
Have a landline number set up. These days you can have a virtual landline, or a VoIP telephone system, where the call is made over the internet, and you can control where and how the call is answered. Set it up to ring on your mobile, or to be answered by different staff at different times of the day, depending on who is available when!
We recommend bOnline, who are one of the UK’s fastest-growing providers of cloud services for over 18,000 small businesses. They can help with broadband and website services too. If you would like more details, contact us here to arrange a time to chat.
A Business Address
Want to work from home, but don’t want the world having your home address? A business address looks so much more professional than using a residential address on your website, invoicing and more. A PO Box isn’t a great option either, as it lacks credibility.
A virtual address with Expost is the perfect option. It looks like a standard address, and your mail can be either physically forwarded to you, or scanned and sent electronically – helping you keep your office paperless. If you are a Limited Company, with a 12 month contract, you can also use a virtual address with Companies House as your registered address, keeping your home address off their website, where anyone can view it!
Find out more about the mail centres Expost have around the country here, and if you enter Bonus Code BOOKS Expost will give you a free month! Expost UK.
Setting up the Company
If it is a new business you are setting up, and you want to go down the Limited Company option (see the differences between Limited Company, Sole Trader and Partnerships here), you will need to submit an application to Companies House, who hold and administer the Registrar of Companies. It can be a little tricky to do yourself, but Choice Bookkeeping can do this for you, making sure everything goes through first time.
Having your accounts online makes life much easier – for you, and your accountant! Software such as Xero or Quickbooks, as well as apps such as Receiptbank and the Choice Bookkeeping app to keep everything together really help. In fact, the Choice Bookkeeping app even has a mileage tracker for when you may need to drive somewhere to meet staff or a client.
If you need help with setting your software up, and sorting your accounts, Choice Bookkeeping are on hand to help.
An Online Business Bank Account
As everything else is online, do you really need a High Street bank? Branches are closing in so many areas, and online banks are a viable alternative. Manage your account online and through an app to make life easier for yourself. If you are looking for an online bank, we recommend Tide as a great option.
Other Software options
So, you have your phone system, business address, bank account and bookkeeping online, so what else might be useful?
You might want to look at software to keep track of projects, so everyone can easily access everything. Google Documents, Dropbox, Microsoft Teams and systems such as Asana and Trello can help keep you organised. Don’t forget about social media scheduling tools like Buffer and Hootsuite to keep you and others talking about your business regularly.
If you would like help in setting up your business, whether it will become your main income, or a sideline business, Mark and the team at Choice Bookkeeping are on hand to help with all your bookkeeping needs. As an affordable alternative to an expensive accountant, speak to Choice Bookkeeping for a free telephone consultation to see how they can help you and your business with all your bookkeeping needs. From filing of self-assessment returns, company accounts, setting you up on the right accounting software such as Xero, Choice Bookkeeping can help with so much more. With an office in Pembrokeshire, and a second in Monmouthshire, they cover all of West and South Wales and the surrounding areas. Give them a call today on 01437 531158