Privacy Statement - Spotlight Newport
07908 353 029
July 25th, 2021

Let’s be absolutely clear about this, data protection and privacy is important to us.  This page has some legal technicalities, but also is underpinned by a genuine concern that we do everything we can to ensure your data is treated with the respect that we would want our data treated.

We have reviewed our data collection and retention policy in line with the General Data Protection Regulations.  This page provides an overview, if you would like more details please contact us at


If you are a customer or supplier, we will have your data stored in a number of places for the purposes of invoicing, paying bills and delivering projects.  This page relates specifically to the marketing data collected via this website or our marketing events, please contact us if you need further information.

Information collected

We collect personal data from visitors to this website through the use of online forms, email hyperlinks, and the contact us page.  We collect your details when you email us with an enquiry. We may also have collected your details when we met you at an event or you came to one of our training sessions.

When you submit your data to us, either through the website, by email or in person, this is collected by Mailchimp and is used by us in a variety of ways, specifically:

  • Providing information about products and services,
  • Providing and personalising our services
  • Dealing with your enquiries and requests
  • Administering membership of our newsletter distribution list
  • Conducting market research


In all cases our aim is that it is clear what you are opting into and you will have given your consent for us to use your data.

More generally, we do not pass on our data to any third party.  If you have attended a workshop or networking meeting, downloaded a content offer, or asked to subscribe to our newsletter then we collect your name and email address and use this to send out news and information from Poppy Marketing Limited or incorporated brands Spotlight or LoveLocalBuyLocal. You can unsubscribe from the mailing list at any time, either by using the unsubscribe feature on the newsletter or by emailing us at


Where your data is stored?

Poppy Marketing Limited

Hubspot is our client relationship management tool and collects and stores your data. In this instance, Hubspot is the data processor and Poppy Marketing Limited is the data controller.

Spotlight Newport and Caerphilly

Mailchimp is our client relationship management tool and collects and stores your data. In this instance, Mailchimp is the data processor and Poppy Marketing is the data controller.

Business and consumer profiles will be stored on the Spotlight secured server


Business and consumer profiles will be stored on the Spotlight secured server

Hubspot and Mailchimp are cloud based providers with a significant European customer base and impressive commitment to GDPR, and are GDPR compliant


Disclosure, opt out and deletion of your data


We will not share your data with third parties unless we are obliged to disclose personal data by law, or the disclosure is necessary for purposes of national security, taxation and criminal investigation, or we have your consent.

Want more details?

You have the right to see the data we have collected about you.   If you have any requests concerning your personal information or any queries with regard to these practices please contact Kate Lloyd at


Opt out?

If you’d like to opt-out of receiving email or newsletter communications from us, or would like to change the media that we use to contact you (eg changing from email to postal mail), please contact Kate or call us on 07908 353 029.

Our newsletter always includes an unsubscribe button.

Data retention and deletion

From May 2018, our policy is to retain data unless you have unsubscribed from mailing lists with regards to local events.

If you would like to see or remove your personal data from our database, again please get in contact via


Data Capture Information

We will send you information according to the preferences you submitted via our online forms. If you would like to change these preferences at any point, please email us


Other websites

Our website may contain links to other websites that are outside our control and are not covered by this Policy. If you access other sites using the links provided, the operators of these sites may collect information from you that will be used by them in accordance with their privacy policy, which may differ from ours.

And lastly

If you have any concerns about our GPDR policy you can contact;

  • Kate Lloyd via email at

In addition to the above, we collect anonymous data information automatically about your visit to our website through cookies. Please see our Cookies Policy for more details.  This does not fall within the remit of GDPR but is important.



Please note that this GDPR policy is subject to change from time to time. It was last updated in May 2018.


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Click here to read our Privacy Policy